Could You Be Our Next Project Coordinator?
The Project Coordinator will act as a vital link between corporate clients and C-suite executives by utilizing datasets to drive audience acquisition, managing the end-to-end delivery of premium B2B events, and maintaining speaker relationships after completing an intensive, week-long skills evaluation training.
You Will Make An Impact
As our Project Coordinator, you'll connect corporate clients, C-suite executives, and our internal teams to make premium B2B events actually happen.
This is a fast-paced role that goes well beyond basic coordination. You'll use large datasets to find and invite the right executives, run outreach through calls and email, and manage the speakers and moderators who make each event work. It sits right at the meeting point of data, communication, and event operations.
Every incoming Project Coordinator goes through an intensive, week-long training program before they're officially accepted. It's there to check your skills line up with how we work and what we're trying to deliver.
What Will You Own?
- Finding and engaging C-suite decision-makers using large datasets
- End-to-end support on planning and delivering premium events, on time and to standard
- Targeted lead lists and outreach through calls and email to drive executive attendance
- Sourcing, onboarding, and managing moderators, speakers, and experts
- Clean project records, cross-functional timelines, and post-event analysis that improves the next one
Qualifications
- A grasp of event guesting strategies, coordination tasks, and end-to-end workflows
- Organized in how you learn and run coordination, guesting, and management tools
- Sharp eye for sourcing the right leads and moderators with team guidance
- Analytical enough to spot project risks early and help solve them
- Strong, transparent communication, written and verbal
- Clear leadership potential through presence and involvement in team and company life
The Right Fit
If this is you, we’d like to hear from you.
This role is ideal for an ambitious professional who likes talking to senior people and wants to build a career where data, communication, and events meet.
How We Hire
We move quickly to connect with top talent, our process runs roughly 2 to 3 weeks from application to offer.
Submission of Application
Our recruitment team reviews your resume and portfolio to see if your experience and skills align with the role.
Initial HR Interview
A casual introductory conversation with a member of our recruitment team to discuss your background, career goals, and alignment with our company values.
Practical Assessment
Depending on the role, you may be asked to complete a short practical task or case study to showcase your skills in action.
Second Interview
A more focused discussion with team members to dive deeper into your professional background, past achievements, and cultural fit.
Hiring Manager Interview
A deeper dive into your technical capabilities, where you'll meet the team leader and discuss the day-to-day responsibilities of the role.
Offer
Our team completes a final evaluation of all candidate profiles, and we reach out directly to extend our official offer to the selected candidate.
Ready to Join The Ortus Club?
We’re not going to tell you every day is easy. It isn’t.
The pace is fast, priorities shift, and every event brings a new challenge. But you’ll work alongside ambitious people, learn from the best, and play a meaningful role in experiences trusted by leading brands and executives.
For the right person, that’s exactly what makes it rewarding.
Ambitious because we are a young team of very driven individuals. We are growing fast and working with some of the best companies in the world, so everyone has a great buzz about them.
